On May 25th of 018, the new General Data Protection Regulation (GDPR) rules went into effect. The GDPR is designed to better secure the data and privacy of citizens living within the European Union (EU).
All companies who hold the data or any people who live in the EU will be required to follow the GDPR, and failure to be compliant can result in either 4% of annual turnover or $20 million, whichever is greater.
According to Reciprocity Labs, “the best way to approach GDPR is with a practical detailed plan that engages participants from all the key functional areas of business.”
To help you put your compliance plan together, here are four tips to ensure that your business is GDPR compliant:
1 – Access and Audit Your Data
To become GDPR compliant, the very first thing that you will need to do is become access all sources of customer data and conduct an audit of it.
Thinking you know where personal customer data is located is not good enough. Under the GDPR, you are required to prove that you know where the data is located and being stored. This is the only way you can evaluate risks to your privacy and enforce rules to protect customer privacy, which leads us into our next tip…
2 – Protect Customer Information
Under the rules and regulations set by the GDPR, you have to do more than just know where your customer data is located. You need to ensure that that data is protected.
GDPR allows you three methods to do this: pseudonymization, encryption, and anonymization. The method that you do end up using needs to be based on the rights and needs of the user and of the context in the situation.
As far as the simplest way to protect the data of your EU customers is concerned, your best option will be to simply delete the data that you don’t need, and then protect the data that you do need to keep your business running using one of those three methods listed above.
3 – Have An Action Plan For Data Breaches
Data breaches may be inevitable, and it’s important that you have a standard procedure in place for if and when they happen.
The GDPR requires you to report any data breach you detect and then investigate and manage it appropriately. Depending on the scale or type of the breach, you will be required to notify the EU Supervisory Authorities in a certain way and by a certain time,
4 – Hire A DPO
A DPO is simply a Data Protection Officer, who is responsible for ensuring that your business is GDPR compliant. Depending on the type of business you have, you may or may not be actually required to hire a GDPR, so you’ll need to contact a legal team to find out if you do.
Becoming GDPR Compliant
Do you have customers or clients who live within the European Union? If so, then you simply won’t be able to ignore becoming GDPR compliant. To ensure that you are compliant, the four tips and strategies that have been covered here today will be the most important for you to remember.